Procurement and Hardware Management

TIMELINE: THIS SHOULD BE COMPLETE 6 WEEKS BEFORE YOUR PROGRAM LAUNCH DATE.

Action Items: After reading this page, here are the action items that need to be completed:

• Order Containers

• Order Container Tags through Topanga.io

• Download MASTER HARDWARE MANAGEMENT FOLDER

• Share label application guidelines with the application team

• Order ScanApp Devices & Accessories

• Set up ScanApp Devices

• Order Return Bins & Return Bin Graphics

• Set Up and Manage Return Bin Operations

• Order Drying Racks

SCANAPP DEVICES AND ACCESSORIES PROCUREMENT

Topanga can procure, configure and ship refurbished ScanApp devices for you as a courtesy. These will be billed per device. Topanga does not own these devices and they do not come with a warranty. Topanga is not responsible for ScanApp devices that become damaged or stop working.

• ScanApp devices must be android phones. We recommend the SAMSUNG GALAXY A15 or newer.

  • You will need a ScanApp for every cashier, dishroom, and an extra device for every building. If you are implementing RFID passive scan-in technology, you will not need any devices for the dishroom.

• Device mounts. You will need mounts for all devices. Here are some of our recommended mounts:

  • FOH Mounts (cashier)

    • TICILFO PHONE MOUNT

    • RAM-X GRIP LARGE PHONE MOUNT

    • TACKFORM SUCTION CUP MOUNT

  • BOH Mounts (dishroom)

    • LAMICELL GOOSENECK WITH CLAMP

    • TACKFORM WALL DRILL-BASE MOUNT

• Device case. You will need cases to protect the devices. We recommend: OTTERBOX CASE for Samsung Galaxy A15.

• Device charging cables & blocks. Devices need access to power at all times. Here are some recommendations: ANKER PRIME USB-C CHARGER BLOCK and BELKIN USB-C CABLE.

SCANAPP DEVICE SET UP

• ScanApp devices must be connected to power and network at all times. WiFi connectivity is preferred:

  • Non-guest wifi that does not require browser based authentication.

  • If WiFi is not an option, devices can function on cellular plans set up and managed by your IT Department or devices can be connected directly to ethernet.

    • Linked HERE is an adapter clients have used.

• Every device needs the TOPANGA SCANAPP. The Topanga ScanApp is downloadable from the Google Play Store for free and is compatible with any android device.

• We recommend putting device management software on all devices.

• If you are procuring a device to be set up on Topanga’s device management software, Hexnode, please follow the below:

DOWNLOAD HEXNODE SOFTWARE SET UP INSTRUCTIONS

RETURN BIN PROCUREMENT

• Return bins can be any large waste receptacle. This is where users will return their assets to be checked in. Here are options:

  • SWING DOOR THANK YOU BIN (& BIN INSERT)

  • G.E.T. RETURN BIN

• Return Bins must be labeled with our ReusePass graphics. HERE IS WHERE YOU CAN FIND THE RETURN BIN GRAPHICS. Order with your local print shop or work with your marketing team to procure the wraps.

RETURN BIN OPERATIONS

• Return bins need to be emptied regularly and placed where users can easily access them:

  • Return bins must be emptied at least once per day.

  • Return bins must be placed in locations that users frequent, can be accessed 24/7, and can be easily accessed by operators who are emptying the bins.

  • Return bins must be placed next to waste receptacles for easy visibility, clear distinction from trash bins, and convenient container emptying.

DRYING RACK PROCUREMENT (optional)

• If you want to purchase drying racks to accommodate the influx in reusable containers, here is an option: CAMBRO DOME DRYING RACK